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,NAME
The name of the organization shall be ILYO KWAN Taekwondo
2,REGISTERED OFFICE
The registered office
shall be that of the Chairman & senior instructor.
Who is:-
Mr N M Hudson
6 Crossfield Rd
Skelmersdale
Lancashire
WN8 9NQ
3,OBJECTS
The objects of ILYO KWAN
shall be to:-
·
Promote the practice and
development of Taekwondo in Skelmersdale
and surrounding areas
·
Act as an advisory body on
matters relating to Taekwondo in the region through liaison
with statuary and voluntary
bodies, news media etc.
Prohe young and the
youth of Skelmersdale and the surrounding areas with an affordable introduction to an
organized sport.
·
Teach to a standard that
will allow participation on the very least regional level and
strive to attain international level where possible.
·
Endeavor to raise standards
of Taekwondo within the organization and Great Britain
IN FURTHERANCE OF THESE OBJECTS WE SHALL:-
1,
Operate and maintain a register of current full members.
2,
Raise and administer fund in its discretion.
3,
Do all such things that are conductive with the furtherance of our
objectives.
CATEGORIES OF MEMBERSHIP
All students must take out membership with the national governing body,
THE
BRITISH
TAEKWONDO CONTROL BOARD.(B.T.C.B).
1,
Full members shall be students purchasing a full annual license from the
B.T.C.B
2,
Guests from other organizations shall be allowed to train without
B.T.C.B.licence,
as long as they have membership in their organization
ALL ILYO KWAN CLUBS
1,
Shall run autonomously from the senior club.
2,
Take out club membership with the B.T.C.B.
3,
Shall ensure instructor insurance and public liability insurance is taken
with the B.T.C.B.
4,
Shall ensure all its members are registered with the B.T.C.B.
5, Shall
use only suitable premises for training.
6, Shall
refer any matters of dispute to the Senior Instructor.
7,
Instructors shall be aware of and follow the Code of Ethics produced by
the
National Governing
Body.(THE B.T.C.B) and be bound by its disciplinery procedure
ORGANISATION
1,
Policy decisions shall be made by the
Committee, after discussions
and agreement of other ILYO KWAN instructors
2, The
Senior Instructor/Chairamn shall have the ultimate authority for ILYO KWAN
3, The
ILYO KWAN ASSOCIATION Instructors shall promote participation in
seminars, regional and national competition ,giving kyrugi (sparring) and
poomse
(Patterns) equal consideration.
4,
Instructors shall not bring the organization into dis-repute and shall
encourage and
promote a positive image to
the organization.
THE COMMITTEE
1, CONSTITUENTS:
ILYO KWAN TAEKWONDO ASSOCIATION committee shall consist of the following
A,
Chairperson
B,
Treasurer
C, Secretary
D, Up
to four ordinary members
E, The
Committee shall not bring the club into disrepute and shall encourage a positive
Image to the club and its members at all times.
2, The
Senior Instructor will automatically have a voting position on the committee.
3,
Quorum: A quorum for the Committee shall be no less than five members.
4,
Voting: Voting on the
committee shall be by a simple majority vote of the members present .The Senior
Instructor shall have a second casting vote to be used in the case of a tie.
DISCIPLINE
The individual Club Instructor shall be responsible in his/her own club and
matters that cannot be resolved shall be referred to the Senior Instructor.
Instructors shall use discretion taking disciplinary measures.
COMPLAINTS
Students with complaints shall in the first instance refer to the club
instructor
The Senior Instructors decision is final.
Any further complaints shall be made to the National Governing Body.
ELECTION AND TENURE
1, All
committee members shall be elected and shall hold office until they resign
and/or are replaced by duly elected nominees at the A.G.M..
2, All
committee positions with exception of the Senior Instructor will have a term
of
office of a minimum of one year.
POWERS
AND DUTIES OF THE ILYO KWAN TAEKWONDO ASSOCIATION
The committee shall have the power to:-
1, To
act in the name of the club and the Senior Instructor.
( The senior Instructor must be consulted )
2,
To implement the policy and objectives of the club and Senior Instructor.
3,
To co-opt and dismiss such persons as may be required by the committee.
4,
co-ordinate and organize events to raise funds and organize the
distribution of
these funds to benefit
the club and its members.
5
Promote and develop social activities for ILYO KWAN
ADMINISTRATION
1,
The committee shall meet for the dispatch of business, adjourn and
otherwise regulate
their meetings in accordance with the standing ruled for
debate.
2,
Meetings of the committee shall be minuted
and the minutes kept and properly
preserved
by the secretary or such other person as may be nominated by the committee.
The
minutes shall be circulated and be available at reasonable times for inspection
by Club members
and officers of the committee.
3, The
committee shall meet in notice from the secretary as here matter provided if a
request
for such a meeting is made to the secretary by the chairman or by at least
3 members of the committee.
The
Chairperson shall nominate the date and the venue for the meeting .Fourteen days
notice where ever possible will be given.
4, The
secretary, a person nominated by the secretary, or member of the committee shall
create an agenda for the meeting and distribute accordingly.
5,
The chairman may, subject to the approval of the majority of the present
and voting. Invite any person to address the meeting.
6, In
the absence of the chairman, the meeting shall elect a chairman from those
present ( unless a vice chairman is installed ).
ANNUAL GENERAL MEETING
1,
An
A.G.M shall be held not less than ten and not more than fourteen months from the
date of the previous A.G.M.
2,
The precise date and venue of the A.G.M.shall be at the discretion of the
committee.
3,
At least fourteen days clear notice of the date of the A.G.M shall be
given.
4,
The business of of the A.G.M shall include:-
I)
The submission of accounts
for the last financial year.
II)
The submission of an annual report.
III)
Election of committee members whose term of office concludes at the A.G.M
5, Nomination for the
election of committee members must be made in writing to the
secretary or to a person nominated by him/her,or the committee and must
be received
at least seven clear days before the A.G.M. Unless provision is made at
the AGM
COMMITTEE
ACCOUNTS
1, Bank accounts are
to be set up in to the account name of ILYO KWAN TKD
committee account.
2, Monthly statements
will be sent to the chairperson , and
the
treasurer.
3, Accounts to be
presented annually and funding details made available at all meetings.
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